Military Mobilization Policy

Guard and Reserves Military Obligations

National/Air Guard and Reserves students are highly encouraged to submit a copy of their training schedule or orders to each faculty member during the first week of class each semester. Students who are required to participate in monthly drills, annual training, or additional military schooling as part of their service will be excused from class during those times. The student is required to contact each faculty member about making up missed work (assignments, tests, labs, etc.) due to military obligations. The faculty member should give the student a reasonable extension to make up any missed work.

Occasionally the Guard or Reserves student has to travel and perform duties outside of the required training schedule. The student must provide each faculty member a signed memorandum from their Unit/Squadron Commander or Administrative NCO (Non-commissioned Officer) containing the required dates of service. In these cases, the faculty member should be flexible and come to a reasonable agreement on an extension for missed work.


Service Members Called to Active Military Duty (Before Start of Semester)

An undergraduate or graduate student who is a member of the U.S. military (Active Duty, National/Air Guard, or Reserves) who is called to active duty in support of a military mobilization before the start of a semester should consult their faculty members to determine if the classes can be completed while performing their military duties. If the class(es) cannot be completed during their military duties, then students should cancel their registration.


Service Members Called to Active Military Duty (During the Semester)

An undergraduate or graduate student who is a member of the U.S. military (Active Duty, National/Air Guard, or Reserves) who is called to active duty in support of a military mobilization during the semester has several options. These options are dependent upon when the military student receives orders to mobilize and communicates with their faculty members.


Mobilization definitions:

  1. The process of amassing military resources to support federal or state objectives in time of war or national emergencies.
  2. The process by which military resources are brought to a state of readiness for war or national emergencies.Before Last Day to Drop a Class or Withdraw

If a military student receives orders before the Last Day to Drop a Class or Withdraw, they should submit a Military Withdrawal through the Office of Veteran and Military Services.

After the Last Day to Drop a Class or Withdraw and Before the Last Day of Class
If a military student receives orders after the Last Day to Drop a Class or Withdraw and Before the Last Day of Class, they can choose one of the following options for each course, in consultation with each instructor:

  1. The student can approach each faculty member and attempt to work out an arrangement to complete all coursework for their courses in the allotted time frame for the semester. No additional action is needed.
  2. If the military student is passing the course, they can request an Incomplete “I” grade from each of their faculty members. The military student should consult the Incomplete policy for details. Students can request an Incomplete for each course by submitting an Incomplete Grade Completion Plan form.
  3. If the military student is passing the course, they can request that grades be assigned by the faculty member for the course based on the work completed. The final decision about grading is left to the faculty member in consultation with the Department Head. Once a decision has been agreed upon, the student will submit an Incomplete Grade Completion Plan form to officially record that decision.

If the previous options are not feasible, the military student can submit a Military Withdrawal for all courses that semester through the Office of Veteran and Military Services.

*Regardless of which option the military student selects, they should consult with the offices of Veteran and Military Services, Financial Aid, and Housing (if applicable) to see what financial repercussions, if any, the student will face.