Alabama Bid Law
State law affects the acquisition process for goods and services at JSU. Per Article 5 of Section 41 – 4 of the Code of Alabama, any purchase request or contract for like or similar products and/or services that exceeds JSU’s small dollar purchase threshold of $25,000 must be competitively bid. A purchase request or contract cannot be split up to avoid the $25,000 bid threshold. Certain related items will be combined when determining if the $25,000 threshold is applicable. Quantities of items having the same or equal specifications will be combined and bid so that JSU will benefit from quantity discounts. Multiple orders will not be placed to avoid the law. It is JSU practice to procure goods and services from reliable sources at the appropriate distribution level that offers the material or services at the lowest cost for the quality and service necessary.
Competitive, sealed bids will be requested by the Office of Procurement & Fixed Assets on any item or group of like items costing $25,000 or more annually. Vendors will have approximately two weeks from the time bid requests are sent to submit bids to the Office of Procurement & Fixed Assets. Bids received will be opened by the Director of Procurement & Fixed Assets (or a designee) at the date and time stated in the bid specifications.
Jacksonville State University sends bid requests to vendors electronically. Bid documents should be submitted via email in Word of Excel format (not PDF). Vendor lists should include both a valid email address as well as a mailing address. Bid forms are located to the right.
Bid responses from vendors must still be submitted in sealed, hard-copy form. The State of Alabama Competitive Bid Law does not allow for electronic bid responses.