Evaluation Process

Purpose & Overview
Types of Assistantships
Eligibility
Application Process
Hiring a Graduate Assistant
Evaluation Process

Evaluation 

The evaluation process is a crucial part of the Graduate Assistantship Program. Supervision and performance reviews should be an ongoing process of communication between the Graduate Assistant and the supervisor.

At least one formal evaluation of all Graduate Assistants in each unit will occur each semester. The Office of Graduate Studies will email a “Graduate Assistant Evaluation” form to each unit for each Graduate Assistant the unit has employed during the semester. The approved evaluation form is to be completed and signed by both the supervisor and the Graduate Assistant. Upon completion of the evaluation, the supervisor will review the results of the evaluation with the Graduate Assistant. Completed evaluations will be returned to LaRilda VanSandt, Office of Graduate Studies, vansandt@jsu.edu, by the due date indicated on the evaluation form.

A unit’s failure to submit evaluations by the deadline will affect future allotment of Graduate Assistantships to that unit. Likewise, if a student’s performance is determined to be unsatisfactory by the employing academic unit, this may be grounds for termination.

Termination

A graduate assistantship award may be terminated by the unit in which it is housed and/or by the Senior Director of Graduate Studies prior to the end of the appointment period for any of the following reasons:

  1. The student is no longer enrolled in Graduate Studies.
  2. The student does not meet the eligibility requirements outlined in the Graduate Assistantship Program.
  3. The student does not adhere to deadlines and/or procedures outlined in the Graduate Assistantship Program or otherwise communicated to the student.
  4. The student does not fulfill all assigned duties.
  5. The student’s performance is determined to be unsatisfactory by the employing academic unit.
  6. The student is repeatedly absent or tardy.
  7. The student violates any university policies, rules, or Codes of Conduct.

The Office of Graduate Studies must be notified in writing upon termination of any Graduate Assistant. Please send notification via email to LaRilda VanSandt at vansandt@jsu.edu. Termination for any of the reasons listed above will affect a student’s future eligibility for Graduate Assistantship positions. Graduate Assistantships may also be terminated if funds are no longer available for the student’s position

Rights and Responsibilities

The Graduate Assistant will be notified in writing of all decisions that affect his or her status as an assistant by the assigned unit. This includes advance notifications of evaluation procedures and a summary of the evaluation by the assigned unit.

It is important to resolve, as early as possible, any disagreement which may arise between assistants and supervisors. Should a problem arise in the work assignment, the Graduate Assistant has the right to initiate a grievance or to appeal a decision through the specified channels.

The student shall first inform the unit supervisor of the problem and attempt to resolve the grievance in an informal manner. If the matter cannot be resolved in an informal manner, the following formal grievance procedure is to be followed:

  1. If the grievance is not resolved in discussion with the immediate supervisor, a formal, written complaint is filed with the unit director/department head within five (5) working days after the conference described above. The unit director/department head must give a written decision on the grievance, within five (5) working days after receipt of the complaint.
  2. If the grievance is not resolved by this decision, a written appeal may be filed with the Senior Director of Graduate Studies no later than ten (10) working days of receipt of the unit director/department head’s decision on the grievance. The final decision lies with the Senior Director of Graduate Studies.