Accounts Payable and Disbursements

Frequently Asked Questions

Vendor checks are mailed out on Tuesday and Friday.  Direct deposits are disbursed on the next business day after email confirmation is received, typically on Monday or Wednesday.

We offer and encourage direct deposits for vendors, however, direct deposits are mandatory for employee reimbursements.

Vendors:  Please access and complete the Authorization Agreement For Automatic Deposit Of Vendor Payments, located on the Controller’s website. Return completed form along with a voided check to accounts payable.

Employees:  To make changes to your existing account, please complete the Direct Deposit Authorization For Travel Or Other Reimbursements Via Accounts Payable and submit to Accounts Payable. 

Anyone, excluding university employees, receiving payments for services, rents or other income during a calendar totaling $600.00 or more may be issued a 1099-Misc.

Providing that forms are properly completed, approved and accompanied by all required documentation, the standard turnaround time is 2 – 3 business days after receipt in Accounts Payable. 

Form 50, Purchase Order Amendment

All invoices should immediately be forwarded to the Accounts Payable Department in Room 303 Angle Hall.

Section 41-16-82, Code of Alabama 1975 requires the disclosure statement to be completed and filed with all proposals, bids, contracts, or grant proposals to the State of Alabama in excess of $5,000.

View and Download the Disclosure Form