How do I obtain a vendor number for a vendor not on the vendor listing?
Businesses with a Federal tax identification number will be required to provide an IRS Form W-9 and a JSU affidavit, including their E-Verify identification number. Vendors doing business under a social security number will be required to provide only the IRS W-9 Form. All forms should be sent to the Office of Purchasing. Establishing vendors for the following payments will not require an E-Verify certification to be on file with JSU:
- Reimbursement of travel expenses for job applicants
- Refunds such as registrations or deposits
- Stipends
- Return of unused scholarship funds
- Payroll transactions for withholdings
Detailed information concerning E-Verification (including links to required forms) is available on the Office of Purchasing home page.
What purchases must be bid?
The State of Alabama Competitive Bid Law requires that purchases for like items exceeding $15,000 to be purchased during a fiscal year must be bid.
What is an open purchase order?
An open purchase order is used when the budget manager expects frequent small purchases to be made from the same vendor.
Who has the authority to sign a contract for the University?
The President, the Vice President for Administrative and Business Affairs, and the Director of Purchasing.
Can I amend a purchase order?
Quantities or prices for items on the original purchase order may be increased, but new items cannot be added to a purchase order after the purchase order has been issued. Shipping/freight charges are not considered new items.
How do I find a vendor number?
In Banner Self Service, use Code Lookup at the bottom of the requisition form (change type to "Vendor"). In Administrative Banner, use form FTMVEND. Click on the arrow box by Vendor and use F8 to query.
How do I determine what expenditure object code to use for a purchase?
In Banner Self Service, use Code Lookup at the bottom of the requisition form (change type to "Account"). In Administrative Banner, use Form FTMACCT. Use F8 to query. Call the Office of Purchasing if assistance is needed.
Can a purchase order be charged to more than one budget unit or object code?
Yes, the Banner Self Service requisition form allows up to five (5) FOAP entries for a requisition.
