BI-WEEKLY PAYROLL

Bi-weekly payroll time sheets are sent to budget managers every two weeks at the end of the pay period. Budget managers should check the names printed on the sheet to be sure all employees are listed. Employees should complete and sign their time sheet. When an employee takes time off for any reason an Absence Report must be completed, signed by the supervisor, and returned with the time sheet. The Budget Manager is responsible for signing the time sheet and authorizing payment.

Time sheets are to be returned to the Payroll Office by the date and time indicated for processing. Pay stubs will be disbursed the following Tuesday. Pay stubs are disbursed electronically via email. Employees are responsible for printing their own pay stubs.

MONTHLY PAYROLL

Monthly payroll time sheets are sent to each department approximately the third week of each month. Budget managers should check the names printed on the sheet to be sure all employees are listed. Classified employees should complete the previously-provided supplemental grid and sign. The time sheet is an exception report for non-classified employees. The employee is considered at work unless some type of leave or other exception is reported. When an employee takes time off for any reason, an Absence Report must be completed, signed by the supervisor, and returned with the time sheet.

The Budget Manager signs the time sheet authorizing payment. Time sheets are to be returned to the Payroll Office by the date indicated for processing. Pay stubs, disbursed electronically via email, will be disbursed on the first work day following the end of the pay period. Employees are responsible for printing their own pay stubs.

STUDENT PAYROLL

Prior to the first day of work, student workers should report to Human Resources to complete all required paperwork in order to be added to the payroll system. Student workers are paid monthly. The student payroll time sheets are normally sent to each department the last week of each month. Budget managers should check the names printed on the sheet to be sure all employees are listed. The time sheets are to be completed and signed by the student. The Budget Manager verifies the hours worked and signs the time sheet authorizing payment. Time sheets are to be returned to the Payroll Office by the due date indicated for processing. Students are paid on the 15th of the month following the end of the pay period. Pay stubs are disbursed via email. Should the 15th fall on a weekend or a holiday, payments will be disbursed the following business day.

Should a student worker not be available when time sheets are distributed, the Student Certification of Hours Worked can be completed and attached to their time sheet.