Students interested in working on campus have
opportunities for employment through Federal Work Study (Financial Aid),
University Aid, Graduate Studies, and contracted services. The process for
finding on-campus student employment is as follows.
Students must first determine if they are eligible for
the Federal Work Study program by visiting the Financial Aid Office (Room 107
BGH). This is a federally subsidized program and eligibility is determined by
financial need and other factors.
Federal Work Study allows the student to work on campus for a specified
number of hours per week.
it is determined that a student is
eligible for the Federal Work Study program, he/she will then need to call or
visit offices on campus to see if they have a need for a work study
student. The office hiring the student
will work with the student to set hours that meet the needs of the office and
the student. The student will be paid $5.15 hour and may work up to 15 hours per
week. The Federal Work Study student
will receive no university benefits and employment is not guaranteed. The
student will need to meet the expectations of the office in which he/she is
employed and will need to remain in contact with the Financial Aid office to
insure continuing eligibility for the Federal Work Study
University Aid program is available for students who do not qualify for Federal
Work Study employment. This program allows the student to obtain work experience
on campus in offices, labs, the library and other areas. This program is funded entirely by the
university. Working hours will be
determined by the needs of the department.
The student will be paid $5.15 hour and may work up to 20 hours per
week. The University Aid student will
receive no university benefits and employment is not guaranteed. The student
will need to meet the expectations of the office in which he/she is
Students in either program may find positions in areas
of clerical, computer lab, scientific labs, grounds/building maintenance, or
addition to these programs, other opportunities on campus
- Campus Bookstore – The bookstore is a contracted service
which employs students in cashiering, stocking and related positions. The salary
and work hours are determined by bookstore administration. Payroll is processed
by the campus bookstore vendor independent from JSU.
- Campus Food Service – The campus dining is also a
contracted service employing a number of students through the school year.
Salaries and hours are set by the food service organization. Payroll is
processed by the campus food service vendor independent from
- Graduate Assistant – This type of employment is
available only to students enrolled in Graduate School and employment is managed through the Graduate Office
(Room 319 Bibb Graves Hall). Graduate assistants may work in office, computer
labs and, in some instances, may assist a faculty member in teaching a course.
Wages and working hours are set the Graduate office. Payroll is process by the
JSU Payroll Office.
employed by the university, the student will need to provide identification
(usually driver’s license and social security card); complete tax withholding
forms and have an on-campus mail box.
Checks (or payroll stubs if directly deposited into the student’s bank
account) will be sent to student mail boxes.
Student Employment Procedure
How to post a
student worker job?
Office of Human Resources will post available Federal Work Study and University
Aid student positions on the Employment Opportunities page on the HR website and
the job bulletin board. Departments wishing to post a Federal Work Study or
University Aid position should email either Amanda Maye at firstname.lastname@example.org or Judy
Harrison at email@example.com in the Office of Human
Resources. (Graduate Student Employment processing is done at the Office of
email should include specifics such as:
- Federal Work Study, University Aid
- Number of hours per week
- Minimum GPA required (if any)
- Work availability requirements (if specific times and
- Particular skill sets needed
- Number of positions needed
- Contact person, offices address, and times available to
apply (Add phone number and email if you wish to be contacted by students in
Once the student worker contract is received in Office
of Human Resources, the position posting will be removed from the HR web site
and bulletin board listing.
How do I
terminate a student employee?
department should notify the Office of Human Resources in writing of voluntary
and involuntary terminations and state the last day worked. Email notification
is preferred as listed above. If a replacement is needed, the cycle starts
How does a
student apply for Federal Work Study or University
Student will contact each department posting a job and
express interest. There is no formal application required.
How does a
student worker get on the payroll?
Once the student is selected, the hiring department will
complete a student contract and send the student with contract in hand to the
Office of Human Resources to complete employment forms. Official student
employment files will be kept in the Office of Human Resources. (The first time
that students work beginning with May, 2006, they will be required to fill out
the forms mentioned below, even if they are a previous student
Once hired, the student will need
- Bring their identification (usually a driver’s license
and social security card) to complete I-9 requirements.
- Complete federal and state income tax forms.
- Complete direct deposit forms. To do this, the student
will need to bring a voided check to complete a direct deposit form. If the
student is setting up a new account, they will be given a form to have the bank
certify the information and a voided check will not be necessary.
How does a
student set up an account for direct deposit?
Direct deposit is available to any
U.S. financial institution accepting ACH deposits. (This
includes the majority of financial institutions.) If you do not currently have a
checking account and would like to set up one, you may do so at the institution
of your choice.
- AmSouth Bank offers a “Positively Free Account” for students
(regardless of age). This account may be accessed by check, debit card, or cash
withdrawal from the bank. A minimal balance must be maintained to keep the
account open for the next direct deposit.
- To set up a “Positively Free Account” go to the
local branch and take the following:
- A state of federal picture identification
- A military identification card, or
- A Passport, plus
- Your JSU student identification
- Your JSU student identification card may be coded at
AmSouth bank to be an ATM card on your
AmSouth account. See your AmSouth customer service representative to do
for news releases by using the request form at www.jsu.edu/newswire/request.