JSU Study Abroad Checklists

There are different processes for study abroad programs based on the type of study abroad program. Find below checklist for each program type that you can download and print.

IMPORTANT NOTICE: JSU's International Travel Risk Committee will need to review the destinations designated as Level 3 and Level 4 by the Department of State no later than 45 days before the travel date. Participants-students and program leaders are responsible to understand the cancellation and refund policies of the providers. In the event the program gets canceled for the safety and health of the participants, the participants will be responsible for any financial losses. 

All participants will need to complete the COVID-19 Acknowledgement Form.

Print Direct Exchange Checklist

This checklist may not be an exhaustive list. The list is not in a chronological order. 

 Review Study Abroad Policies  

 Initial appointment with Study Abroad Coordinator. Email studyabroad@jsu.edu  

 Initial appointment with Academic Advisor 

 Initial appointment with Financial Aid Counselor. You can schedule a one-on-one virtual chat! 

 Complete Initial Student Conduct Inquiry Form 

 Apply for your passport (if applicable) 

 Meet with clinician(s) to complete Clinician’s Report Form(s) (if applicable) 

 Complete host institution application. Study Abroad Coordinator will send you the information.  

 Wait to receive confirmation from host institution of full approval 

 Complete Financial Aid Disbursement Form for Study Abroad (if applicable) 

 Complete Transient Request Form 

 Register in IHP 398 (0 credit) & IHP 399 (12-18 credits) at JSU 

 Obtain visa (if applicable) 

 Obtain flight ticket  

 Obtain travel insurance with adequate coverage 

 Attend International House and Programs Pre-Departure Orientation 

 Stay in touch with the Study Abroad Coordinator before, during and after the trip 

 Request official transcripts to be sent to JSU upon completion of your program 

These checklists may not be an exhaustive list. The list is not in a chronological order.

Print Faculty Led with a Third Party Provider – Checklist 

Review Study Abroad Policies  

Initial appointment with Study Abroad Coordinator. Email studyabroad@jsu.edu  

Initial appointment with Program Leader 

Initial appointment with Academic Advisor 

Initial appointment with Financial Aid Counselor. You can schedule a one-on-one virtual chat! 

Complete Initial Student Conduct Inquiry Form 

Apply for your passport (if applicable) 

Meet with clinician(s) to complete Clinician’s Report Form(s) (if applicable) 

Complete Financial Aid Disbursement Form for Study Abroad (if applicable) 

Complete Third-Party Provider application. Contact your Program Leader for links and deadlines 

Make required payments for the program as directed by the Program Leader 

Obtain visa (if applicable) 

Obtain flight ticket (check with the Program Leader before purchasing a ticket) 

Enroll in Smart Traveler Enrollment Program 

Obtain travel insurance with adequate coverage as directed by the Program Leader

Register for study abroad course and IHP 398 (0 credit) course and a study abroad course assigned by the Program Leader 

Attend International House and Programs Pre-Departure Orientation 

Stay in touch with the Study Abroad Coordinator before, during and after the trip 

Print Faculty Led without a Third Party Provider- Checklist  

 Review Study Abroad Policies  

Initial appointment with Study Abroad Coordinator. Email studyabroad@jsu.edu  

Initial appointment with Program Leader 

Initial appointment with Academic Advisor 

Initial appointment with Financial Aid Counselor. You can schedule a one-on-one virtual chat! 

Complete Initial Student Conduct Inquiry Form 

Apply for your passport (if applicable) 

Meet with clinician(s) to complete Clinician’s Report Form(s) (if applicable) 

Complete Financial Aid Disbursement Form for Study Abroad (if applicable) 

Make required payments for the program as directed by the Program Leader 

Obtain visa (if applicable) 

Obtain flight ticket (check with the Program Leader before purchasing a ticket) 

Enroll in Smart Traveler Enrollment Program 

Obtain travel insurance with adequate coverage 

Register for study abroad course and IHP 398 (0 credit) course 

Attend International House and Programs Pre-Departure Orientation 

Stay in touch with the Study Abroad Coordinator before, during and after the trip 

PRINT JSU Faculty Led with CCSA Checklist

This checklist may not be an exhaustive list. The list is not in chronological order.

 Review Study Abroad Policies& JSU Forms Deadlines 

 Initial appointment with Study Abroad Coordinator. Email studyabroad@jsu.edu  

 Initial appointment with Program Leader 

 Initial appointment with Academic Advisor 

 Initial appointment with Financial Aid Counselor. You can schedule a one-on-one virtual chat! 

 Complete Initial Student Conduct Inquiry Form 

 Apply for your passport (if applicable) 

 Meet with clinician(s) to complete Clinician’s Report Form(s) (if applicable) 

 Complete Financial Aid Disbursement Form for Study Abroad (if applicable) 

 Complete CCSA application. Contact your Program Leader for links and deadlines 

 Make required payments for the program as directed by the Program Leader 

 Obtain visa (if applicable) 

 Obtain travel insurance with adequate coverage as directed by the Program Leader/CCSA 

 Register in IHP 398 (0 credit) course and a study abroad course assigned by the Program Leader 

 Attend International House and Programs Pre-Departure Orientation 

 Stay in touch with the Study Abroad Coordinator before, during and after the trip

PRINT CCSA (not led by JSU faculty members) Checklist

This checklist may not be an exhaustive list. The list is not in a chronological order.

 Review Study Abroad Policies& JSU Forms Deadlines 

 Initial appointment with Study Abroad Coordinator. Email studyabroad@jsu.edu  

 Initial appointment with Program Leader 

 Initial appointment with Academic Advisor 

 Initial appointment with Financial Aid Counselor. You can schedule a one-on-one virtual chat! 

 Complete Initial Student Conduct Inquiry Form 

 Apply for your passport (if applicable) 

 Complete Transient Request Form. Students will receive WKU credits that needs to be transferred back to JSU. Contact your Program Leader if you have questions about WKU credits.  

 Meet with clinician(s) to complete Clinician’s Report Form(s) (if applicable) 

 Complete Financial Aid Disbursement Form for Study Abroad (if applicable) 

 Complete CCSA application. Contact your Program Leader for links and deadlines 

 Make required payments for the program as directed by the Program Leader 

 Obtain visa (if applicable) 

 Obtain travel insurance with adequate coverage as directed by the Program Leader/CCSA 

 Register in IHP 398 (0 credit) course at JSU 

 Attend International House and Programs Pre-Departure Orientation 

 Stay in touch with the Study Abroad Coordinator before, during and after the trip 

 

Print ISEP- Checklist

This checklist may not be an exhaustive list. The list is not in a chronological order.

 Review Study Abroad Policies & JSU Forms Deadlines 

Initial appointment with Study Abroad Coordinator. Email studyabroad@jsu.edu  

Initial appointment with Academic Advisor 

Initial appointment with Financial Aid Counselor. You can schedule a one-on-one virtual chat! 

Complete Initial Student Conduct Inquiry Form 

Connect with ISEP representative to select the program and learn the process on their end 

Apply for your passport (if applicable) 

Complete Transient Request Form. You can complete this after you have information on the classes you will be enrolling at the host institution recommended by ISEP 

Meet with clinician(s) to complete Clinician’s Report Form(s) (if applicable) 

Complete Financial Aid Disbursement Form for Study Abroad (if applicable) 

Make required payments for the program as directed by ISEP 

Obtain visa (if applicable) 

 Obtain flight ticket 

Enroll in Smart Traveler Enrollment Program 

Obtain travel insurance with adequate coverage as directed by ISEP 

Register in IHP 398 (0 credit) & IHP 399 (12-18 credits) at JSU 

Attend International House and Programs Pre-Departure Orientation 

Stay in touch with the Study Abroad Coordinator before, during and after the trip 

Request official transcripts to be sent to JSU upon completion of your program