Time-Keeping Requirements

The regular workweek for the University is 8:00 am to 4:30 pm, Monday through Friday, or 37 ½ hours per week. but many employees have a schedule with different work hours based on the needs of the department. The University recognizes the attractiveness of the five-day workweek, and where possible, schedules are arranged on this basis. In some instances, however, additional work and/or alternative schedules will be required during peak periods.

Regular attendance and punctuality are expected of all employees. Ultimately, departments have the authority to establish attendance expectations for their areas. Work hours must be scheduled to satisfy the needs of the department or area in which you work, and to make certain that adequate staff is available when needed. Employees will be informed by their supervisor of the normal schedule and about any schedule that changes which may be required. There may be times when it is necessary for employees to be absent due to illness or personal reasons. Employees needing to be absent or tardy should notify their supervisor in accordance with departmental guidelines.

Note: Employees who are absent from work for three (3) or more consecutive workdays without appropriate notification to their supervisor are considered to have voluntarily resigned and abandoned their position.

Non-exempt employees are covered by the overtime provisions of the Fair Labor Standards Act (FLSA) and must record and be compensated for all time worked. Non-exempt (or hourly) employees are paid on a bi-weekly basis. The minimum workweek is 37.5 hours for fulltime non-exempt employees. Full time employees take a lunch period of either one half hour or one hour depending on the employee's assigned work schedule. All employees are encouraged to maintain accurate records regarding their work time. All non-exempt employees are subject to the following timekeeping requirements:

i. All hours worked in the workweek must be accurately and reported electronically via web-time entry. Falsification of such records will subject the employee to immediate dismissal.

ii. Employees who work during lunch periods and before or after established work schedules must report that time as time worked.

iii. No employees should record time for any other employee or "clock in" or "clock out" for another employee.

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