Leaves with Pay

Annual Leave

JSU recognizes the need for employees to have occasional days off for rest, vacation, and to take care of personal business. It is the intention of JSU to provide you with enough time each year to take care of these needs. Employees are expected and are encouraged to take annual leave within the specified time. Temporary employees are not eligible annual leave. Annual leave will be earned by all regular full-time employees (including those serving their probationary period) as follows: 

Yrs. of Continuous Service / Accumulation Rate / Maximum Accumulation 

  • 0 through 9 / 8 hrs. per month / 192 hrs. or 24 days 
  • 9 through 19 / 10 hrs. per month / 240 hrs. or 30 days 
  • 19 and over / 12 hrs. per month / 288 hrs. or 36 days 

On August 31 of each year, every employee’s leave accumulation will be compared to the maximum allowed, and any excess leave will be added to the employee’s sick leave accumulation. Annual leave must be earned before it can be taken. An employee shall earn leave in any pay period in which they are paid for a minimum of one-half of the pay period. All compensatory time shall be used before any absence is charged to annual leave. An employee with an annual leave balance may not choose to have pay withheld for an absence instead of charging the absence to annual leave. Leave cannot be advanced and must be approved by the supervisor prior to the requested leave period except to cover emergencies. Supervisors should maintain schedules of annual leave to be taken to facilitate departmental scheduling and to allow the employee advance notice if a particular time for leave cannot be granted. 

Employees must notify their supervisor as soon as their leave plans are known. The effective continuation of the normal work routine should be the primary factor for consideration. Annual leave will be granted at the convenience of JSU. Annual leave may be used for sickness in lieu of sick leave; but sick leave may not be used in lieu of annual leave.

Use of Annual Leave: For full-time employees, annual leave will be charged at the rate of eight (8) hours for a whole day, four (4) hours for a half-day, and hourly for absences of less than one-half day. If a holiday occurs within a paid annual leave period, that day is counted as a holiday and not as annual leave. All fringe benefits continue while on a paid leave. 

Holidays

Normal business operations of Jacksonville State University will be suspended on holidays that are approved by the President and published annually by the Department of Human Resources. 

Full-time staff: Those staff members who are entitled to a paid holiday will be excused on such days (or on a designated alternative day) without loss of pay. Essential services will be arranged for by the supervisor in charge, and personnel eligible for the holiday who must work will be given another day off in lieu of the holiday. When a holiday falls on an employee’s regular off day, an alternate day off will be arranged with the employee’s supervisor. 

An employee on official leave of absence without pay, or absent without leave, will not be paid for holidays falling during the leave period. In order to receive pay for a holiday (or a holiday period), an employee must be at work (or have a sufficient leave balance to cover) both the day before and the day after a holiday. Actual employment must exist both immediately before and after a holiday or holiday period in order to be compensated for such. 

A resignation effective immediately before, during, or after a holiday period will result in forfeiture of holiday pay. A service retiree, as defined by the Teachers’ Retirement System, may retire during a holiday period and receive holiday pay through their date of retirement.

Sick Leave

Sick leave is provided as a benefit to employees to help offset the loss of salary caused by short-term illness. Sick leave is a privilege, and its use should not be abused. Sick leave is accrued to an unlimited amount by all full-time faculty and staff (including those serving their probationary period) at the rate of eight (8) hours per month. Except for Tier 2 Employees, upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Use this link to access additional information: Attendance and Leave Policy. 

Use of Sick Leave: An employee may take time away from work for personal Illness or injury of the employee or a member of the immediate family; and/or, medical, dental, or other appointment(s) with a licensed healthcare provider for the employee or a member of the employee’s immediate family. Sick leave will be charged at the rate of eight (8) hours for a whole day, four (4) hours for a half-day, and hourly for absences of less than one-half day. Sick leave may not be used for annual leave purposes. However, on a case by case basis, the University may consider the use of sick leave for certain absences where all other leave has been exhausted. If applicable, any remaining absence will be charged to leave without pay. 

Any employee becoming ill during annual leave may cancel their annual leave and use sick leave for the remaining period provided the such employee notifies the appropriate supervisor at the onset of the illness and presents appropriate documentation (upon request) of such illness upon return to duty. Extensions of annual leave may be authorized at the convenience of JSU. The University reserves the right to require an employee to obtain a physician’s statement of employee’s or family member’s illness. 

If a holiday falls within a paid sick leave period, that day is counted as a holiday and not as sick leave. All benefits continue while on a paid leave. 

Transfer of Sick Leave from a Previous Employer: Employees can transfer their sick leave accumulations from previous employers which are an agency of the State of Alabama participating in either the State Teachers’ Retirement System of Alabama or the Employees’ Retirement System of Alabama. The accumulated sick leave balance must be certified to the Department of Human Resources in order to obtain credit. The form for certifying sick leave transfer is available in Human Resources. 

Transfer of Sick Leave to a New Employer: Employees can transfer their sick leave accumulations to their new employer, if that employer is an agency of the State of Alabama participating in either the State Teachers’ Retirement System of Alabama or the Employees’ Retirement System of Alabama. The transfer of sick leave balances is only for the use of the employee.

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