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Code of Ethics Requirements for Public Officials, Employees, etc.


Code of Ethics Requirements for Public Officials & Employees

The State of Alabama Ethics Commission requires that JSU employees who meet a certain salary threshold, or whose job includes management of state funds in certain capacities, complete an annual Statement of Economic Interests (SEI) form.  The salary threshold is now $75,000; therefore, pursuant to the Code of Alabama Title 36, Chapter 25, Section 14 any person who meets at least one of the criteria listed below is required to file a Statement of Economic Interests (http://www.ethics.alabama.gov/docs/SOEI/WhoMustFileSEIformsRevisedDec2012.pdf) by May 1, 2017:

• Any person appointed as a public official and any person employed as a public employee at the state, county, or municipal level of government or their instrumentalities who occupies a position (AND) whose base pay is seventy-five thousand dollars ($75,000) or more annually, as adjusted by the commission by January 31 of each year to reflect changes in the U.S. Department of Labor's Consumer Price Index, or a successor index OR

• All full-time non-merit employees, other than those employed in maintenance, clerical, secretarial, or other similar positions OR

• Purchasing or procurement agents having the authority to make any purchase OR

• Chief financial and accounting directors OR

• Chief grant coordinators OR

• Every full-time public employee serving as a supervisor, including Directors and Assistant Directors

As required by this legislation, all public employees who are required to file a Statement of Economic Interests (SEI) form must be trained on the Ethics Law.  The educational review video is 55 minutes in length and may be accessed through the State of Alabama Ethics Commission's website at http://ethics.alabama.gov/training/intro.aspx. The law requires that we maintain evidence that the review has been completed by each person who is required to submit an SEI form.  If you have not previously done so, please view the training video and print a Certificate of Completion and send a copy   to: Office of Human Resources, either via email at: hrconfidential@jsu.edu or deliver a copy to the Department of Human Resources, Bibb Graves, Room 326.

In order to help you fulfill this requirement, the Ethics Commission now provides the form and instructions on their website, http://www.ethics.alabama.gov/soei.aspx, so that you can quickly and conveniently file online.  While you may still choose to print a copy of the form, complete it and return it directly to the Ethics Commission, we encourage you to take advantage of the quick and cost-effective online filing option. When you do, you will receive an e-mail from the Ethics Commission (the e-mail address will contain @ethics.alabama.gov) providing you with a code that confirms your form has been filed.  Please keep this confirmation code on file in a safe place because you will be asked for your confirmation code when/if you try to view your Statement of Economic Interests information during future visits to the Ethics Commission website.

If completed online, the form must be completed and the confirmation code received by the state mandated deadline of May 1, 2017.  In addition, direct mail forms also must be postmarked no later than May 1, 2017.


Please note, as you complete the form online that not all sections necessarily apply to everyone; which means that “Not Applicable” and “None” are valid responses.  Other responses can be indicated by selecting from a list of values or placing a check mark in a box.  You may be able to determine whether it will be necessary for you to complete a particular section of the form simply by reading the title or description of each section. Section 10 deserves special note because it describes a fine imposed by the Ethics Commission if the form is not completed and filed with the Ethics Commission.  It is important that you complete the online form and receive the confirmation code on or before May 1, 2017.

For a full description of the requirements regarding the Ethics Commission’s efforts to ensure compliance with state conflict of interest laws and proper handling of taxpayer dollars, please visit their website at http://www.ethics.alabama.gov/soei.aspx.  There you will find the “Statement of Economic Interests” and the “Forms and FAQs,” which contains all of the necessary information for completing the form online.

Please visit the HR website for additional information and links to the Alabama Ethics Commission.

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