JSU Policy For World Wide Web Pages
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A. Purpose:

The design and implementation of JSU's World Wide Web Site is a highly collaborative, cross-disciplinary activity.

The following guidelines are designed to promote a consistent look and feel to the collective teamwork of those departments and individuals at JSU involved in creating, publishing and maintaining JSU's Official web documents. JSU's Official Web site includes all Colleges, Departments, and Academic Programs.

These guidelines will help to ensure that JSU's Web Site is easy to navigate and maintains a professional appearance while leaving ample room for individual creativity and original design.

B. Definitions:

  1. Department: Any administrative unit of the University, or an activity/organization officially sponsored by the University.

  2. Guideline: A feature of a web page which, while not deemed required, is suggested for the page to be consistent with University practice.

  3. Home Page: The primary web site for a department.

  4. Page Master: Person responsible for the content, design, and maintenance of a department's web site. This person also ensures that the requirements for a JSU web site are met.

  5. Requirement: A feature of a web page that is required for placement on JSU's official WWW Server.

  6. Web Site: A document or page on a web server that can be accessed over the Internet.

  7. Web Site Requester: University official requesting account for creation of web site. This person is responsible for ensuring the content, design, and maintenance of a web site is carried out by the designated Page Master.

C. Procedure for Obtaining a Web Site:

A FORM CSW:01:R1 "Request for Establishment of a Web Site", must be approved at the vice-presidential level and forwarded to the VP of Information Technology.

Website Request Form

An account (id and password) for creation of WWW pages on the JSU WWW server will be issued upon approval to the Web Site Requester. The Web Site Requester will designate the page master for the department. The page master accepts full responsibility for the department's web site - content, design, and maintenance.

Only one account will be issued for each web site. This account will allow full access to the department's web site. The account information will be sent to the web site requester's designated page master.

D. Page Requirements:

  1. Web pages must be checked for proper spelling and grammar before putting them on the web server.

  2. Each web site must have an initial home page that meets the following requirements:

    1. Be no larger than 20K in text size.
    2. Contain no more than 5 different images.
    3. The size of ALL images and the HTML file must be no larger than 50K.

  3. Each department home page must contain a link back to the JSU home page (http://www.jsu.edu).

  4. Every image used must include an ALT tag.

  5. Each subsequent page under the department home page must contain a link back to the department's home page.

  6. Each page must contain a descriptive <TITLE> tag in the <HEAD> section.

  7. Each page must contain the following items at the bottom of the page:

    1. Contact - The name and e-mail address of the person responsible for this page. (<A HREF="mailto:yournamehere@jsu.edu">Your Name</A>).
    2. Date Updated - The date this page was last updated. The format must be: Date Updated : Month Day, Year.

      An example page footer would look like this:

      <HR>
      <!-- FOOTER -->
      Contact : <A HREF="mailto:yourname @jsu.edu">Your Name</A><BR>
      Date Updated : January 1, 2003<BR>
      </BODY>
      </HTML>

E. Page Recommendations:

  1. Short and simple home page. Subsequent pages may contain more detailed information and/or graphics. Remember that some users will be using modems and getting much slower transfer rates than those available on campus.

  2. Avoid browser-specific HTML tags. Not all browsers support all HTML tags. It is recommended that users comply with the current HTML standards.

  3. Avoid using large graphics or an excessive number of small graphics.

  4. Use high-level HTML elements in every document (<HTML><HEAD></HEAD><BODY></BODY></HTML>).

  5. Develop and test pages locally before moving them to the WWW server.

  6. Images should not be larger than 500 pixels wide.

  7. Use .gif or .jpg images. Most browsers support these image types. If an image type is used that a browser doesn't support, the user will have to use an external viewer to view the image.

  8. Avoid using "click here" for links. Embed the link in text instead. For example: Instead of using: You can find the Campus map here. Use: You may be interested in viewing our Campus map.

  9. Submit the HTML file to a validation service. They will check the HTML for correct syntax and provide help for correcting errors.

F. Compliance:

  1. Pages must be reviewed monthly. When the page is reviewed, the Date Updated should be changed to reflect the review date. Academic Computing and Network Support will e-mail a standard reminder notice to page masters who have pages that have not been updated during the past sixty (60) days. These pages will be removed from the JSU WWW server if they have not been updated within thirty (30) days from the time of the reminder.

  2. The VP of Information Technology is authorized to direct the deletion of any page on the JSU WWW server that may adversely affect the University's image or network performance or does not comply with these requirements or any other University Policy.