INSTRUCTIONS FOR THE PURCHASE PROCESS:
Jacksonville State University does NOT participate in Online Ordering

1. Configure and print E-QUOTE or Web Proposal from Dell, Gateway, CDW-G, and Apple. (See instructions for each vendor listed below)
2. Enter requisition in Banner. Include Quote# in description.
   
3. All purchases over $500.00 - regardless of funding source require completion of the JSU REQUEST FOR APPOVAL TO PURCHASE COMPUTER HARDWARE AND SOFTWARE FORM CAQ:01:R3.
4. Send completed form from previous step, if required, with copy of purchase requisition and E-QUOTE to Paula Griffith Smith/Computer Services for review and approval.
5. After approval, the Computer Center will forward forms to the Purchasing Office.
6. The Purchasing Office will then print the Purchase Order. There are 2 order methods, the first is that the Purchasing Office can mail the order; the second is for the department to fax the order to the vendor. Option #2 is the preferred method -Faxing orders will speed the purchase process and ensure the orders are received and processed by vendor representatives assigned directly to Jacksonville State University accounts. If you choose to fax orders, please note on requisition – DO NOT MAIL. Once the PO is cut, the purchasing office will send the paperwork to the individual departments.
7. Once the item is received, enter a REQUEST FOR COMPUTER SERVICES (CSR) for service.

ACQUIRING E-QUOTES

*** All peripherals purchased separately from an original PC order, should be processed through Dell Computers. (This includes monitors, digital cameras, scanners, etc.)

It is suggested that you print the following information for reference.

For assistance with quote configurations and changes, please contact Paula Griffith Smith at ext. 5059.

JSU DESKTOP BUNDLES Bundle #1 – GENERAL
OptiPlex GX755 MiniTower

• MiniTower: PentiumDual Core E2180 755 (2.0GHZ, 1M, 800FSB)
• Operating System: Microsoft Vista Ultimate, with media, 32 Edition, English
• Memory: 3.0GB, Non-ECC, 667MHz DDR2, 2X1GB and 2X512MB
• Monitor: Dell 19 inch UltraSharp 1908FP Flat Panel, Adjustable Stand
• Video Card: 256MB ATI Radeon HD 2400 Pro Graphics w/DVI TV-out, FH
• Boot Hard Drive: 160GB SATA 3.0Gb/s and 8MB DataBurst Cache
• NO Floppy Drive
• Keyboard: Dell USB Keyboard, No Hot Keys, English, Black
• Mouse: Dell USB 5-button Premium Optical mouse for Vista
• Audio Solutions: Integrated
• Speakers: Dell AS501 Sound Bar for all UltraSharp Flat Panel Displays (Black)
• Integrated Network Adapter (NIC): Included but not listed as option – Integrated Intel Gigabit (10/100/1000), with alert standards format
• Removable Media Storage Device: 16X DVD+/-RW and 16X DVD, RoxioCreator Dell Edition for Vista Ultimate
• Hardware Support Services: 3 year Limited Warranty plus 3 year NBD Parts and Labor On-site service initial year

***All other options are selected as None
TOTAL = $1,071.00

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Bundle #2 – MID-RANGE
OptiPlex GX755 MiniTower

• MiniTower: Intel Core 2 Duo E8200 (2.66GHZ, 6M,VT 1333 FSB)
• Operating System: Microsoft Vista Ultimate, with media, 32 Edition, English
• Memory: 3.0GB,Non-ECC, 667MHz, DDR2, 2X1GB and 2X512MB
• Monitor: Dell 22 inch UltraSharp 2208FP Wide Flat Panel, Adjustable Stand, VGA/DVI
• Video Card: 256MB ATI Radeon HD 2400 XT Graphics Dual Monitor VGA (TV-out), FH
• Boot Hard Drive: 250GB SATA 3.0Gb/s and 8MB DataBurst Cache
• Floppy Drive: 1.44MB 3.5 inch Floppy Drive
• Keyboard: Dell USB Keyboard, No Hot Keys, English, Black
• Mouse: Dell USB 5-button Premium Optical mouse for Vista
• Audio Solutions: Integrated
• Speakers: Dell AS501 Sound Bar for all UltraSharp Flat Panel Displays (Black)
• Integrated Network Adapter (NIC): Included but not listed as option – Integrated Intel Gigabit (10/100/1000), with alert standards format
• Removable Media Storage Device: 16XDVD+/-RW and 16XDVD, RoxioCreator Dell Edition for Vista Ultimate
• Hardware Support Services: 3 year Limited Warranty plus 3 year NBD Parts and Labor On-site service initial year

***All other options are selected as None
TOTAL = $1,335.85

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Bundle #3 – HIGH END
OptiPlex GX755 MiniTower

• MiniTower: Intel Core 2 Duo D E8200 (2.66GHZ, 6M,VT  1333 FSB)
• Operating System: Microsoft Vista Ultimate, with media, 32 Edition, English
• Memory: 4.0GB Non-ECC,800MHz, DDR2 4X1GB
• Monitor: Dell 24 inch UltraSharp 2408FPW-HC Widescreen, Adjustable Stand, VGA
• Video Card: 256MB ATI Radeon HD 2400 XT Graphics, Dual Monitor VGA (TV-out), FH
• Boot Hard Drive: 250GB SATA 3.0Gb/s and 8MB DataBurst Cache
• Additional Hard Drive:  250GB SATA 3.0Gb/s and 8MB DataBurst Cache
• Floppy Drive: 1.44MB 3.5 inch Floppy Drive
• Keyboard: Dell USB Keyboard, No Hot Keys, English, Black
• Mouse: Dell USB 5-button Premium Optical mouse for Vista
• Audio Solutions: Integrated
• Speakers: Dell AS501 Sound Bar for all UltraSharp Flat Panel Displays (Black)
• Integrated Network Adapter (NIC): Included but not listed as option – Integrated Intel Gigabit (10/100/1000), with alert standards format
• Removable Media Storage Device: 16XDVD+/-RW and 16XDVD, RoxioCreator Dell Edition for Vista Ultimate
• Hardware Support Services: 3 year Limited Warranty plus 3 year NBD Parts and Labor On-site service initial year

***All other options are selected as None
TOTAL = $1,755.85

Suggested configuration for an average laptop system on campus:

Based on Dell Latitude D530

• Processor: Intel Core 2 Duo Processor T7250 (2.00GHZ), 800MHz Dual Core, 2MB L2 Cache
• Operating System: Microsoft Windows Vista Ultimate w/ media
• Memory: 2.0GB DDR2-667 SDRAM, (2 DIMMS)
• Screen: 15” Standard Aspect Screen XGA LCD panel
• Boot Hard Drive: 160GB 7200RPM (Free Fall Sensor)
• Keyboard and Mouse: Internal English
• Battery: 6-cell 56WHr Primary
• Extended Service Plan: 3 Yr. Business Mobile Primary Battery Replacement Service Plan
• AC Adapter: 65W A/C Adapter
• Network Adapter (NIC): Integrated Intel (10/100/1000)
• Wireless Network: Dell Wireless 1395 802.11g Mini Card
• Optical Drive: 8X DVD±R/±RW w/ Roxio and Cyberlink Power DVD
• Hardware Support Services: 3 Year Limited Warranty and 3 Year NBD Parts Service
• CompleteCare: 3 Year CompleteCare Accidental Damage Protection
• Asset Protection Software: Absolute Computrace Complete 3YR License
• Carry Case

Apple Contact for JSU:

Jennifer Knighton, 1-800-800-2775 x.42344; email – jknighton@apple.com

Fax# 866-261-4104 – ATTN: Jennifer Knighton

Configuration Instructions for Apple Store for Education online.

1. Go to the Apple Store.  The main store page is divided by options for personal purchase and institutional purchases (at the bottom of the page). Click on the Higher Educational option to proceed. The next screen will allow you to choose from creating a quote or login options.  Select CREATE QUOTE option.
   
   
2. Depending on if you have used the Apple Education store in the past you may receive a message asking if Jacksonville State University is your school. Click the green YES button. If you do not see this question you will have to select the school's state from the drop down menu options and then enter "Jacksonville" for the city. Proceed by clicking the orange "FIND" button. The next screen should the JSU store.
   
   
3. Click on the type of system or product you are interested in. Most of the systems have multiple options. Click on the "SELECT" button for the one you want and configure your quote from there. Drop-down menus are available for customizing system components. Click on the "UPDATE SUBTOTAL" button when finished with your selections and the price will reflect the changes you have made. Click the Save for Later button and then click the “E-MAIL” button and then on the next page put in Paula’s email address, then click the “SEND” button. 
   
   
4. To create a proposal Apple requires an account be created p to tie a quote to a particular school. If you have already created an account in the past you can skip this step. If not, please create a new account by entering a username (usually your entire email address – such as pgriffit@jsu.edu), password, name, and phone number. Click the “CONTINUE” button. The proposal will be in viewed in a summary format and a generated web proposal # will be at the top of the quote.
   
   
5. Please print the summary page and return to Step 2 of “Instructions for the Purchase Process” above.

View the Request to Purchase Form Type your information onto the form Print your completed form and attach a copy of e-quote or web proposal. Gather Signatures Forward to Computer Center for approval The Request Form is in PDF format. You must have the Adobe Acrobat Reader to view and print PDF files.

DIT SITE-LICENSED SOFTWARE PRICING

All site-licensed software installations require a CSR. Purchase of software is completed through transfer of university funds via Internal Transfer Voucher – end-user receives a copy of the transfer.

Any software other than the products listed above are not supported by DIT.