These are requests from students, staff, or faculty requesting minor
maintenance or repair. Work order requests may involve such things as problems
with plumbing, light replacement, locks, controllable heating and cooling
equipment. Work begins on your request as soon as possible after it is
received. These minor problems are normally resolved within two or three
days after receiving them, and almost never exceed five days. Emergencies
are handled immediately. We define an emergency as a situation in which
human life is at high risk or serious injury is likely , or when significant
damage or destruction of property and/or building is probable. Once work
has started on a work order request, it is usually completed within two
hours with existing shop materials. Emergency work Requests can be telephoned
into the work receptionist at extension 5450. The work Order Request form
to be used at JSU is BA Form #18. You can type your information right onto the form and then print it out.
Minor Construction Request may involve estimating, planning, ordering
of material, scheduling, and monitoring the progress and quality of the
work. Because we do not have the resources to respond to all requests as
they are received, they are prioritized by the Physical Plant Department
and scheduled accordingly. Your budget manager should be able to assist
you with the details of preparing a Minor Construction Request.
The cost of routine maintenance and repair of grounds, buildings, built-in equipment, and utility systems is borne by the Physical Plant Department. Remodeling , renovations or constructions of offices requested by various academic and business departments will be charged for the materials to perform the project. Furniture is expected to be procured by the requesting department to fulfill their individual needs. If commercial products are not available, then a construction project for the special furniture can be approved, scheduled and initiated. The requesting department will be only charged for the cost of the materials, labor costs will not be charged back to the department.
When department funding is involved, the Physical Plant will provide an estimate of the cost of material prior to beginning the work. If the estimate is accepted, the work will be scheduled and material obtained. When the work has been completed, the requesting department is charged the actual cost of the material, not the estimated cost.
This system of charging the various academic department for the materials
for special projects makes it possible for the Physical Plant Department
to develop and control it budget.