Denise Hunt
Disbursements Manager
325 Bibb Graves
Phone (256)782-5567  Fax (256)782-5961
E-mail dhunt@jsu.edu

Ellen Merriman
Payroll Accountant
325 Bibb Graves
Phone (256)782-5565  Fax (256)782-5961
E-mail emerri@jsu.edu

Laura Pruitt
Payroll Clerk
325 Bibb Graves
Phone (256)782-8422  Fax (256)782-5961
E-mail lpruitt@jsu.edu

The Payroll Office is responsible for preparing paychecks for all JSU employees.  Checks are distributed by three separate payrolls:

BI-WEEKLY PAYROLL
Bi-weekly Payroll Service Reports are sent to supervisors every two weeks at the end of the pay period.  Supervisors should check the names printed on the report to be sure all employees are listed.  Employees should complete and sign report. When an employee takes time off, an Absence Report (BA Form #36) must be completed, signed by the supervisor and returned with the Payroll Service Report.  The Budget Manager is responsible for signing the Payroll Service Reports authorizing payment. The reports should normally be returned to the Payroll Office no later 12:00 p.m. on Wednesday. Checks will be processed and disbursed to departments via campus mail the following Tuesday.

MONTHLY PAYROLL
Monthly Payroll Service Reports are sent to each department during the latter part of the month.  Supervisors should check the names printed on the report to be sure all employees are listed.  Nonexempt employees should complete and sign report.  For exempt employees, the Monthly Service Report is an exception report. The employee is considered at work unless some type of leave or other exception is reported.  When an employee takes time off, an Absence Report (BA Form #36) must be completed, signed by the supervisor and returned with the Payroll Service Report.  The Budget Manager signs the report authorizing payment. Monthly Service Reports are to be returned to the Payroll Office by the due date printed on the report. Checks will be processed and disbursed to departments via campus mail on the first work day following the end of the pay period.
 

STUDENT PAYROLL
Prior to the first day of work, student assistants should come to the Payroll Office to complete all required paperwork in order to be added to the payroll system.  Student assistants are paid monthly. The Student Payroll Timesheets are normally sent to each department the last week of each month. Supervisors should check the names printed on the report to be sure all employees are listed. The timesheets are to be completed and signed by the student . The Budget Manager verifies the hours worked and signs the timesheet authorizing payment. The timesheets are to be returned to the Payroll Office by the due date printed on the timesheet. Checks are processed and released to campus mailboxes at 2:00 P.M. on the fourth working day following the end of the pay period.

FACULTY/STAFF ACCESS SYSTEM
Faculty and staff can access payroll information by utilizing the Faculty/Staff Access System located on the JSU home page under the quick links section.
A record of previous earnings as well as leave information is available for viewing.  The User Id is the employee’s social security number or employee ID number.  Initial password is set to the month and day of the employee's birthday (example: August 6 = 0806).  Clicking on Submit will direct user to the page allowing password setup.