The University Travel and Self-improvement Grants program is intended to provide opportunities for faculty self-improvement or renewal. The program guidelines are intentionally broad so that faculty throughout the University can propose innovative and diverse projects in a variety of areas. Presentations of scholarly papers or creative activities at regional, national, or international professional meetings will be supported with these funds. Travel grants are not made for normal course development. Also eligible are faculty who hold official positions or offices in professional organizations and who are not compensated for expenses associated with attendance at organizational meetings.
Full-time, regular faculty members holding the rank of assistant professor, associate professor, or professor are eligible to apply for university travel grants. Priority will be given to those faculty members in tenure track or promotion-eligible tracks. Administrators, instructors, full-time temporary, and adjunct faculty are not eligible to apply.
The application packet must include the original and six copies of the following:
- Application for University Travel and Self-improvement Grant (including a proposed budget that is consistent with the JSU travel reimbursement policy).
- Documentation of acceptance of your scholarly paper, creative activity, or other conference involvement indicating the event/organization, dates (current fiscal year), and place. A letter, email or copy of program would be acceptable as documentation.
- Documentation of registration costs for conference
Submission of the application is made through the department head and dean to the Professional Development Committee, 201 Bibb Graves Hall. The application must provide a complete answer to each section and, if additional explanation is necessary, the format used must be identical to that of the application form. The applicant must be careful not to use abbreviations or acronyms that may be unfamiliar to the Professional Development Committee members.
When a proposal is approved for funding and the faculty member accepts the award and its conditions, money will be transferred to the home department for use by the faculty member.
IV. EVALUATION CRITERIA AND LIMITATIONS
All proposals should justify and explain the contribution to the field (discipline), authorship ranking, presentation topic, originality, and other merits of the application. A limited number of travel grants will be awarded based on competitive criteria and available funds. Faculty members are limited to a maximum awarding of $1,500 per year.
Evaluation criteria include:
- Faculty tenure and/or promotion status - Faculty working toward tenure and/or promotion will be given top priority.
- Conference type - National and international conferences will be considered over regional conferences.
- Presentation type - Presentations, including posters, will take precedence over panel membership, officer involvement, or other conference duties.
- Strength of the application - Justification and explanation of the contribution to the field (discipline), authorship ranking, presentation topic, originality, and other merits of the application.
Applications for University Travel and Self-Improvement Grants must receive the recommendation of the department head and dean or designee, then be forwarded to the Professional Development Committee for review according to a timetable developed by the committee. The committee will make a recommendation to the Vice Provost for the award of university travel grants in accordance with the budget approval process and available funds.
V. REVOCATION OF GRANTS
In the event the terms of the approved proposal are not implemented, grants may be revoked in full or in part by a majority vote of the Professional Development Committee with final approval by the Vice Provost. Prior consultation/correspondence with the awarded faculty member is required. Any awarded faculty member leaving JSU before the grant is used shall notify the Chair of the Professional Development Committee. Revocation of the grant is automatic under such circumstances.
VI. RELEASE OF UNUSED FUNDS
If a university travel grant is not used by the recipient of the grant, the Chair of the Professional Development Committee should be notified and funds returned to the Professional Development Committee. This should be accomplished in a timely manner so that unused funds may be distributed to other applicants.
An appeal of a university travel grant decision must be directed to the Vice Provost. A formal, written appeal must be filed within fourteen (14) calendar days of notification of the committee's recommendations.
Professional Development Committee
c/o Vice Provost
201 Bibb Graves Hall
Jacksonville State University
Phone: 5284 or 5004